Official Club Policies

Recording Images of Young People

There have been concerns about the risks posed directly and indirectly to young people through the use of photographs.

Therefore, the following guidelines should be followed:

• The photograph/recording should ideally focus on the activity.
• Where possible, images of children/young people should be recorded in small groups (the group may comprise any combination of adults and children)
• Clubs' or organisations' coaches and teachers should still be allowed to use video equipment as a legitimate coaching aid and means of recording special occasions. However, care should be taken in the dissemination and storage of the material.

Photographic Images - RFU Guidelines

While the RFU/RFUW recognises that publicity and pictures of young people enjoying rugby are essential to promote the sport and a healthy lifestyle, the following rules should be observed:

1. Ensure parents/guardians/young people have granted their consent for the taking and publication of photographic images and have signed and returned the Parent/Guardian and Young Person Permission Form;
2. All young people must be appropriately dressed for the activity taking place;
3. Photography or recording should focus on the activity rather than a particular young person and personal details which might make a young person vulnerable, such as their exact address, should never be revealed;
4. Where an individual has achieved success in the game (e.g. when selected for representative side or showing triumph over adversity), permission must be gained from a parent/guardian and the young person to use photographs/recordings and relevant details;
5. Where possible, to reflect the RFU/RFUW Equity Policy, photographs/recordings should represent the diverse range of young people participating in rugby;
6. Anyone taking photographs or recording at any rugby event must have a valid reason for doing so and seek the permission of the organisers/persons in charge;
7. They should make themselves known to the event organisers/persons in charge and be able to identify themselves if requested during the course of the event;
8. All concerns regarding inappropriate or intrusive photography should be reported in confidence to the RFU Equity and Ethics Manager via the rugby club or Constituent Body Welfare Manager.

Summary

Protecting the welfare of young people is about putting in place the best possible practices and procedures; this will protect not only young people but also the adults in rugby.

Telephone: 0208 831 7479

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RFU Child Protection Lead Officer

Helen Ames
Telephone: 0208 831 7996
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